Purchase Order Processing
Uniforms manufactures and distributes uniforms, mainly to restaurant
and drug store chains, and fast food outlets. They were on the
verge of closing sales to a number of major chain stores, but
were already bogged down with paperwork even without the doubling
of volume that was expected within the coming year.
processing system was installed to take over all ordering and
inventory control functions. The system was adapted specifically
to the needs of Athletics to permit fast entry of inventory
with colours and sizes. A number of specific sales reports were
also added to suit the special needs of large chain store accounts
that need information from suppliers on the purchase by each
store location or ship-to point.
has helped organize the office completely. It has eliminated
the backlog of orders, the typing of invoices, and all the necessary
manual reporting required by the company. Chores such as producing
the aged receivables list which used to take days, now takes
minutes. The doubling of volumes did in fact materialize, but
the system was able to handle the growth without problem and
without the need to hire extra office staff. Current volumes
often exceed two hundred invoices per day.
The General Ledger and Payroll systems were added after the
original applications had been running for more than two years.
The General Ledger system produces full financials for Athletics
and three other related companies. The Payroll system is also
used in a multi-company fashion. The largest payroll consists
of approximately 20 salaried and 100 hourly employees.
software and hardware upgrade was completed in January 1993
to address Athletics' requirements for state-of-the-art customer
services, reporting, analysis and data entry. Being a very future-looking
organization, they were keenly aware of the importance of keeping
their system current with the capabilities to easily `hook'
into the technology of today and tomorrow.